1. You didn’t receive reimbursement the first time a claim was submitted, so you’ve submitted again – resulting in duplicate claims.
2. The patient’s health care coverage ran out.
3. The patient has health insurance coverage but has not yet met their deductible for the current year.
4. You’re billing for bundled payments that can’t be billed for separately. Lab orders are commonly bundled payments (i.e. you can’t bill for each one separately, you must bundle them according to profile).
5. The patient has already maxed out their allowance for services – such as home visits or PT/OT.
6. The claim form was submitted, but it was missing a modifier or had the incorrect modifier.
7. An inpatient procedure was billed in an outpatient setting, or vice versa.
8. The service being billed for isn’t covered or there is a question of medical necessity.
9. The claim is missing vital information, preauthorization or the time period of submitting has been exceeded.
10. The physician is an out-of-network provider, therefore, the insurer will pay less than they would if the physician was in-network.
11. There is a coding error of some kind – it could be something like a mismatched code or two codes that cancel each other out.
12. The patient may have dual-coverage, such as secondary insurance or worker’s compensation.
13. The deadline for filing the claim past – the claim might be completely accurate, but if it wasn’t received at the end of the timeframe (which can be as little as 90 days) it will be rejected.
14. There were typos during registration and some of the key demographic information, such as the patient’s name, address or date of birth, are incorrect.
15. The claim is using outdated CPT codes, or, incorrect CPT codes.
These are just some examples and, as you can see, many of them could have been avoided by careful observation, a simple double-check of claim worksheets or updating current resources to reflect the requirements and standards we all must adhere to in today’s world.
