By using this site, you agree to the Privacy Policy and Terms of Use.
Accept
Health Works CollectiveHealth Works CollectiveHealth Works Collective
  • Health
    • Mental Health
    Health
    Healthcare organizations are operating on slimmer profit margins than ever. One report in August showed that they are even lower than the beginning of the…
    Show More
    Top News
    mosquito misting spray to fight malaria
    Avoid Malaria with Mosquito Misting Systems
    June 12, 2023
    Medical Surveys
    Beyond the Clinic: Medical Surveys Are a Roadmap to Passive Income for Doctors
    September 23, 2023
    Glutathione
    What Are The Benefits of Glutathione?
    January 22, 2024
    Latest News
    6 Easy Healthcare Ways to Sit Less and Move More Every Day
    September 10, 2025
    7 Most Common Healthcare Accreditation Programs: Which Should You Use?
    August 20, 2025
    Hospital Pest Control and the Fight Against Superbugs
    August 20, 2025
    Hygiene Beyond The Clinic: Attention To Overlooked Non-Clinical Spaces
    August 13, 2025
  • Policy and Law
    • Global Healthcare
    • Medical Ethics
    Policy and Law
    Get the latest updates about Insurance policies and Laws in the Healthcare industry for different geographical locations.
    Show More
    Top News
    Tips for Older Travelers
    April 14, 2012
    Anti-RUC Suit Challenges Process for Setting Doc Pay Scales
    October 25, 2011
    Math Matters: Dosing Errors Can Be Deadly
    May 1, 2012
    Latest News
    Healthcare at a Crossroads: Why Leadership Matters More Than Ever
    September 9, 2025
    How Social Security Disability Shapes Access to Care and Everyday Health
    August 22, 2025
    How a DUI Lawyer Can Help When Your Future Health Feels Uncertain
    August 22, 2025
    How One Fall Can Lead to a Long Road of Medical Complications
    August 22, 2025
  • Medical Innovations
  • News
  • Wellness
  • Tech
Search
© 2023 HealthWorks Collective. All Rights Reserved.
Reading: What Doctors Can Learn From Unhappy Patients
Share
Notification Show More
Font ResizerAa
Health Works CollectiveHealth Works Collective
Font ResizerAa
Search
Follow US
  • About
  • Contact
  • Privacy
© 2023 HealthWorks Collective. All Rights Reserved.
Health Works Collective > Policy & Law > Medical Ethics > What Doctors Can Learn From Unhappy Patients
Medical Ethics

What Doctors Can Learn From Unhappy Patients

Stewart Gandolf
Stewart Gandolf
Share
7 Min Read
SHARE

Picture this scenario. You have an unhappy patient in your office, and, frankly, nobody on the staff (much less the doctor) is eager to jump into that thunderstorm.

Let’s hope that this doesn’t come up too often, but realistically it happens even in the best of practices. You and your staff should be prepared to defuse the patient situation before it escalates from “mildly annoyed” to “Category Five” on the Saffir-Simpson Hurricane Scale.

Picture this scenario. You have an unhappy patient in your office, and, frankly, nobody on the staff (much less the doctor) is eager to jump into that thunderstorm.

Let’s hope that this doesn’t come up too often, but realistically it happens even in the best of practices. You and your staff should be prepared to defuse the patient situation before it escalates from “mildly annoyed” to “Category Five” on the Saffir-Simpson Hurricane Scale.

More Read

Physician Integrity
Why Does Fraud Happen?
Pause Before Posting: New Social Media Position Paper Guides Physicians
Ripping Off Medicare
BioPharma Beat: 23andMe – Now What?

For the most part, patients don’t enjoy being patients. Whatever medical needs might cause them to see a doctor are likely to mean they are uncomfortable, unhappy and maybe a bit ill-tempered. Doctors and staff members, on the other hand, probably feel they’re doing their level best in a busy office. And their reaction to an unhappy customer/patient is to feel unfairly attacked and/or to be defensive or passive-aggressive.

Some of the reasons for quickly and empathetically dealing with an unhappy patient include:

  • It’s the right thing to do
  • Patient and professional referrals may be affected
  • Preserving a patient-doctor relationship is the goal
  • Word-of-mouth comments and ratings (either good or bad) are likely
  • Your reputation and your brand are at risk

In addition, “The most unhappy customers are your greatest source of learning,” according to Bill Gates. There’s a strong likelihood that, at the core of the complaint, is an area for improvement and an opportunity to enhance patient satisfaction.

What you can do when storm clouds form…

Regardless of the reasonableness of the concern or the “degree of upset,” here are some of the cornerstone considerations that turn a negative situation to a positive (and insightful) resolution.

Assume a positive mindset. There’s an element of human nature that wants to dismiss, discount or minimize a complaint. Or perhaps, you feel “we’ll calm things down, but really, there’s nothing we can do about that.” There’s little fun in handling complaints, but take to the task with an attitude of helping the patient AND helping improve the practice.

Empathy is your ally. People want to know that you care about their feelings and that their issue is being heard. Identify and acknowledge their feelings.

Seek first to understand. Ask the individual to explain their concern or why they are troubled. It’s easy to assume you know, but (a) the core complaint might have deeper roots, and (b) inviting someone to elaborate can be calming.

Restate the concern for clarity. To be sure you’ve got it right, and to communicate a feeling of awareness and understanding, repeat their concern in your own words. Ask a checking question to see if you have properly framed the issue.

Say sorry. Another means to show you care is to honestly let them know that you’re sorry about the upset and that you want to help them with a resolution.

Invite their resolution. What they suggest may or may not be possible or practical, but it’s helpful for you to know what they see as a helpful solution. Sometimes a patient perspective is surprisingly simple and easy to achieve.

Offer your help. Explain what you are able to do to help them today. Let the person know that you are willing and able to work on those aspects that may not be immediately available.

Say thanks and mean it. Thank the person for offering ideas for the immediate and prospective longer-term resolution. Let them know that understanding the patient’s perspective is important to you, your staff and the practice, and a valuable resource for improving their satisfaction.

Follow-through. Recognize that issues are real to people and that one voice may represent others who remained silent. Do what you promised to do, and be sure the individual is aware of your actions on their behalf. To the extent possible, consider how the core issue might be eliminated or avoided in the future.

The potential outcomes in dealing with unhappy patients include restoring a valuable patient relationship, and prospectively improving the means and methods of service to the customer. It’s a source for learning more about the voice of the customer and improving healthcare delivery.

Ask yourself: How many others might have experienced this or another problem and never told you. How many just stayed silent and became a disappearing patient. And for other articles in this series, read: Frontline of Doctor Marketing: Listen to the Voice of the Patient, and Why Doctors Need to Hear Patient Gripes and Complaints.

Stewart Gandolf, MBA

Author information

Stewart Gandolf

Stewart Gandolf
Chief Executive Officer and Co-Founder at Healthcare Success Strategies

Stewart Gandolf, MBA, is CEO of Healthcare Success, a medical marketing and health care advertising agency. He is also a frequent writer and speaker. Most importantly, he is happily married and a “rock-n-roll daddy” to two wonderful girls.
TwitterGoogle+LinkedIn

The post What Doctors Can Learn From Unhappy Patients appeared first on Healthcare Success.

TAGGED:customer servicedoctor-patient communication
Share This Article
Facebook Copy Link Print
Share

Stay Connected

1.5kFollowersLike
4.5kFollowersFollow
2.8kFollowersPin
136kSubscribersSubscribe

Latest News

a woman walking on the hallway
6 Easy Healthcare Ways to Sit Less and Move More Every Day
Health
September 9, 2025
Clinical Expertise
Healthcare at a Crossroads: Why Leadership Matters More Than Ever
Global Healthcare
September 9, 2025
travel nurse in north carolina
Balancing Speed and Scope: Choosing the Nursing Degree That Fits Your Goals
Nursing
September 1, 2025
intimacy
How to Keep Intimacy Comfortable as You Age
Relationship and Lifestyle Senior Care
September 1, 2025

You Might also Like

biopharma beat innovation and imagination
DiagnosticseHealthGlobal HealthcareMedical DevicesMedical EducationMedical EthicsMedical InnovationsMobile HealthPublic HealthWellness

BioPharma Beat: Imagination Is More Important Than Innovation

August 5, 2014

Expanding Medicaid benefits for improved behavioral health care, substance abuse treatment

August 4, 2015

Patient Failed His Therapy, or Vice Versa?

May 3, 2014
Medical EthicsPolicy & Law

You be the Judge

August 31, 2012
Subscribe
Subscribe to our newsletter to get our newest articles instantly!
Follow US
© 2008-2025 HealthWorks Collective. All Rights Reserved.
  • About
  • Contact
  • Privacy
Welcome Back!

Sign in to your account

Username or Email Address
Password

Lost your password?